This Privacy Policy describes how Colchester India Association (the “Site”, “we”, “us”, or “our”) collects, uses, and discloses your personal information when you visit, use our services, or interact with us (collectively, the “Services”). For purposes of this Privacy Policy, “you” and “your” means you as the user of the Services, whether you are a participant, website visitor, volunteer, or another individual whose information we have collected pursuant to this Privacy Policy.

Please read this Privacy Policy carefully. By using and accessing any of the Services, you agree to the collection, use, and disclosure of your information as described here. If you do not agree, please refrain from using the Services.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time, including to reflect changes to our practices or for legal or regulatory reasons. We will update the “Last updated” date and take any additional steps required by applicable law.

How We Collect and Use Your Personal Information

To deliver and improve our services, we collect personal information from a variety of sources, depending on how you interact with us. This information may include:

Information You Provide Directly

• Basic contact details such as name, email, phone number, and address
• Event registration details and volunteer sign-up forms
• Feedback or messages sent through our website or email

Information Collected Automatically

When you interact with our website or digital platforms, we may collect technical data like your IP address, device details, and browsing behavior using cookies or similar technologies.

Information from Third Parties

We may receive information from service providers, payment processors (if applicable for paid events), or social platforms when you interact with our pages or register through third-party tools.

How We Use Your Information

• To organize and manage events, workshops, and other community services
• To communicate updates, announcements, or changes to scheduled activities
• For marketing purposes, including sharing community updates through newsletters or social media posts
• To ensure safety and security during events or online interactions

Cookies

We use cookies to enhance your browsing experience and gather insights to improve our services. You can manage your preferences through your browser settings, but please note that disabling cookies may affect functionality.

Sharing Your Information

Your information may be shared with:

• Service providers assisting with event management, communications, or technical support
• Business partners when required for collaborative events or activities
• Legal authorities if required by law

We do not sell or misuse your personal information.

Children’s Data

Our services are not intended for children under 16 without parental consent. If you believe we have collected information from a minor, please contact us to request deletion.

Security and Retention

While we implement reasonable security measures, no system is completely secure. We retain your information only as long as necessary for our community activities or as required by law.

Your Rights

• Depending on your location, you may request:
• Access to or deletion of your personal data
• Correction of inaccurate details
• To withdraw consent for communications or data processing

For such requests, contact us using the details below.

Contact

If you have any questions or concerns regarding this Privacy Policy or your data, please contact us through the “Contact Us” section of our website.